JOB TITLE:ADMINISTRATOR

RESPONSIBLE TO: IFOAM EU Group Coordinator

JOB PURPOSE

To administer the Brussels IFOAM EU Group office efficiently and professionally, providing administrative support to Coordinator and organisational support to the IFOAM EU Group and its work.

KEY TASKS

· Administer the IFOAM EU Group office and keep records up to date.

· Assist the Coordinator in managing the daily finances.

· Provide administrative support to the Coordinator, including typing, travel arrangements, holiday and absence records, monitoring departmental diary/activity planner, being first point of contact and taking messages for the office.

· Organise meetings including booking and logistics, registration, minuting and follow up.

· Maintain the electronic communication system within the office and the IFOAM EU Group, keeping it up-to-date and on-subject.

· Provide organisational support in public relations, including webpage, press releases, articles and public events.

· Produce reports and other information when needed.

· Respond to telephone and written enquiries and send out promotional or other material as requested.

· Track purchase orders and expenditure before passing on for authorisation.

· Undertake general administrative duties including filing, ordering stationery, franking mail and photocopying.

· Undertake any other tasks as requested by the Coordinator.

PERSON SPECIFICATION

JOB TITLE: ADMINISTRATOR